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- Data Transformation
Running a medical practice is complicated. There are patients to see, medical journals to keep up with and the administrative side of the practice to care of. Add to that the installation and running of an EMR system across the board and you have a recipe for stress.
Orthopedics specialists face the same challenges but more so because a basic electronic medical record software does not make things simpler. There are tools that basic EMR software just can’t provide for a smoothly running orthopedic practice. That is why vendors have created software specific to orthopedic and sports medicine to tackle the concerns they have.
Specific Templates - EMR software made especially for orthopedics will have inbuilt templates for symptoms and diagnosis that specialists come across on a daily basis. This takes away from the monotony of the task and makes things simpler. Orthopedics specific templates are:
ICD/CPT Specific Codes – As the CDC updates their codes and lists for new diseases and their classifications, it only makes sense that the EMR system is familiar with and constantly updates with codes specific to neurology. This also makes billing easier and quicker, because selecting the code from a list and transferring it immediately to the billing office takes only a few seconds.
Compatible with Machines and Picture Archiving – Orthopedics relies heavily on image testing as well as machines. EMR software geared towards orthopedics is compatible with MRI, X-rays, EMG and other diagnostic image formats which make it easier to have everything in one place for reference in a patient file.
Import Data – EMR software helps import data from EMGs automatically for charting and tracking over the patient’s medical history.
Compensation Management – To help with compensation claims for disabilities through accidents or work sites for patients, orthopedists need to manage charts and files and share them with attorneys or relevant parties. The EMR software not only makes these easy to share it helps organize and store them in a way that will be acceptable to attorneys.
Now that you’ve narrowed down all the vendors that provide orthopedic EHR software you need to narrow the selection down to those that fill your requirements as a specialty as well as a medical practice.
Size – Some vendors cater better to large practices while some are best suited to smaller ones. EMR systems are designed keeping a certain number of users, scalability and support required in mind. When selecting a vendor keep in mind the size of your practice.
System Design – The choice, essentially, is between installation of the software in your on-site computer server, or cloud-based software that is available anywhere via Internet. Which system a practice goes for depends on their personal choice and comfort level. Some doctors feel more comfortable having the system on their computer server because they feel this is more compliant with HIPAA requirements, while others need to have access to their database wherever they are. You’ll need to shortlist vendors who fulfill your needs in this department.
Certification – It makes sense to make sure the software you’re going to purchase is certified. For orthopedic the certification you should be looking out for is by the ONC-Authorized Testing and Certification Body (“ONC-ATCB”). They are responsible for making sure your vendor meets Meaningful Use objectives and is HIPAA compliant.
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